June 2019 Minutes
June 19, 2019
A meeting of the Stratton Village Board of Trustees was held on Monday June 17, 2019 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and acting Chairman J. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Vice Chairwoman F. Priddy, Trustee J. Richardson, Trustee J. McDonald, Trustee T. Jones, Superintendent K. League, Clerk T. Hedrick, Brandon Loughrin and David Blau with Miller and Associates.
The meeting was called to order at 7:00 pm.
Motion by F. Priddy and second by J. McDonald to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Absent- T. Jones. Motion Carried.
UNFINISHED BUSINESS:
Motion by J. Richardson and second by F. Priddy to approve Rates Resolution 475 to update commercial and residential sewer rates. Roll call: Unanimous Ayes. Absent- T. Jones. Motion Carried.
Rates Resolution 475:
SEWER RATES
Residential: $18.00 flat charge
Commercial: $18.00 service charge. $1.40 per 1,000 gallons, based on actual water usage for that month.
NEW BUSINESS:
Certificate 12004 is due for renewal. Discussion was held on extending the term for a longer period to get a better interest rate. Clerk Hedrick will check with MNB on interest rates for a longer period rather than the current six months.
Brandon Laughrin with Miller and Associates presented the board with plans for paving improvements on Scarber Street and reviewed probable costs of the project. The board discussed the need of more driveway access for residences. Brandon will be making necessary changes and forwarding the information to the Village Clerk to publish for request for bids. Opening date for bids will be July 11th at 2pm and the board will make a selection at that time.
Discussion was held regarding the library plans and updates on plans from the architect. Members from the library board and office employees will be meeting to discuss plans later this week.
Proposals submitted for construction management administrator and project administrator for the wastewater improvements were reviewed and scored by the board.
Motion by F. Priddy and second by J. Richardson to accept proposals from Miller and Associates for both construction management and project administrator. Roll call: Unanimous Ayes. Absent- T. Jones. Motion Carried.
T. Jones arrived at 7:47 pm.
Streets, Alleys, & Landfill Committee Report: Discussion was held on progress of street repairs.
Electricity Committee Report: Nothing new to report.
Water & Sewer Committee Report: A complaint was submitted regarding the process of shut offs of water. The board explained that the reconnect fee was charged not only for the physical act of turning the water back on but for the amount of time and supplies for administration. Clerk Hedrick will be sending a letter to the complainant with further explanation.
Finance Committee Report: Nothing new to report.
Health & Welfare Committee Report: Nothing new to report.
Park & Recreation Committee Report: The Village part time employee who mows and drives trash truck will be taking another job and not able to mow any longer. The board discussed hiring a new part time seasonal employee to mow the park.
The meeting adjourned at 8:15 p.m.
The next special meeting of the Village Board of Trustees will be held on Thursday, July 11, 2019 at 2:00 pm at the Village Office to review submitting bids for the Scarber Street project.
The next regular meeting of the Village Board of Trustees will be held on Monday, July 15, 2019 at 7:00 pm at the Village Office.
