November 2019 Minutes
November 21, 2019
A meeting of the Stratton Village Board of Trustees was held on Monday November 18, 2019 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman J. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee F. Priddy, Trustee J. McDonald, Trustee T. Jones, Trustee J. Richardson, Superintendent K. League, Clerk T. Hedrick, Matthew Clause, Jeff Tidyman, Dale Schilke with Engineering International, Shane Bennett with BSB Construction, CJ Poltack with WCNDD, David Blau with Miller and Associates, members of the public Michael Collins and Patrick Shelton.
The meeting was called to order at 7:00 pm.
OPEN FORUM:
Michael Collins addressed the board members regarding a property at 412 Nebraska. He explained his plans to clean up and repair the house and intends to purchase the property. He requested to have the utilities turned on in his name and time to make payments on the prior owners past due account, in which the Village has a lien on the property over. The board agreed that a payment plan would be acceptable and Clerk Hedrick will meet with him in the next week to address the details.
Shane Bennett with BSB updated the board on the Scarber Street project. They will be finishing up in the next few days and requested an extension of the contract to the date of November 21st. A letter will be forwarded to Miller and Associates for consideration of the extension.
Motion by T. Jones and second by J. McDonald to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Motion Carried.
UNFINISHED BUSINESS:
A membership agreement for mutual aid with NMPP was discussed. Motion by J. McDonald and seconded by J. Richardson to pass resolution to become a member of the Nebraska Municipal Power Pool. Roll call: Unanimous Ayes. Motion carried.
Those present from Engineering International presented options for adjustments to the new Library and Village Office plans. The board agreed with the need for the adjustments to help lower the cost of the potential bids for construction. Engineering International will make the adjustments needed and advertise for bids in January with a new bid opening date in February.
NEW BUSINESS:
Clerk Hedrick informed the board of needed updates on the office computers and the possibility of needing to purchase new. The board agreed that up to $2500 could be spent to purchase the new equipment needed.
Public forum was open at 8:27pm. No public comments made. Public forum was closed at 8:30pm.
Motion made by T. Jones and seconded by J. McDonald to approve Resolution 483 signing of the year-end certification of city street superintendent form. Roll call: Unanimous Ayes. Motion carried. Year-End Certification of City Street Superintendent was signed by Chairman P. McDonald certifying contract consultant Chris A. Miller, License Number S-1091 Class A, as the Street Superintendent of Village of Stratton from January 1- December 31, 2019.
David Blau went over the 1&6 year street improvements. Motion made by T. Jones and seconded by J. McDonald to approve 1&6 year certification and Resolution with the approved changes: M567 (36) add curb and gutter. Roll call: Unanimous Ayes. Motion carried.
CJ. Poltack informed the board about grants and low interest loans that may be available to the Village for gap financing for the new building for the Library and Village Office. Grants could be available up to $50,000. Poltack will be gathering information and passing it on to Clerk Hedrick.
Motion made by J. Richardson and seconded by F. Priddy to approve drawdown #6 for CDBG 18PW012. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. Richardson and seconded by F. Priddy to approve building permit for 309 Hamilton contingent upon meeting set back ordinances. Roll call: Split vote 4 to 1 with T. Jones voting no. Motion carried.
Streets, Alleys, & Landfill Committee Report: Nothing new to report.
Electricity Committee Report: Superintendent League discussed replacing street lights.
Water & Sewer Committee Report: Nothing new to report.
Finance Committee Report: The results of the October Library fundraiser were reported to the board. A total of $871.34 was raised during this event. There has also been $118.32 raised with “round up” funds for the building as of the date of the meeting.
Health & Welfare Committee Report: Nothing new to report.
Park & Recreation Committee Report: Nothing new to report.
The meeting adjourned at 9:15 p.m.
The next regular meeting of the Village Board of Trustees will be held on Monday, December 16, 2019 at 7:00 pm at the Village Office.