October 2019 Minutes
October 24, 2019
A meeting of the Stratton Village Board of Trustees was held on Monday October 21, 2019 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman J. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee F. Priddy, Trustee J. McDonald, Trustee T. Jones, Trustee J. Richardson, Superintendent K. League, Clerk T. Hedrick, Dale Schilke and Jeff Tidyman with Engineering International, and Jacque Haupt with Miller and Associates.
The meeting was called to order at 7:01 pm.
OPEN FORUM:
Superintendent League informed the board that the Assistant Superintendent needed new boots as his are worn out and they will be purchasing a pair prior to the next meeting.
Superintendent League spoke of the need to have a public meeting to help educate the public about backflow information. Some of the regulations have increased and we need to do our part to help pass the information on to the public. Superintendent League will be planning for a meeting in the next few months.
There continues to be concerns from the board members regarding individuals repeatedly contacting them on their home phones to make complaints. The board members and employees have continued to inform the individual that they will need to make a written complaint or address the board as a whole at a board meeting. Clerk Hedrick will contact the Village attorney regarding sending them another letter.
Motion by J. McDonald and second by T. Jones to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Motion Carried.
UNFINISHED BUSINESS:
Bids were opened for the purchase of 1982 International S-Seriers Cab & Chassis with a Versalift aerial bucket.
Motion by T. Jones and second by J. McDonald to accept a bid from J.A. Automotive & Repair LLC in the amount of $957.00. Roll call: Unanimous Ayes. Motion Carried.
A membership agreement for mutual aid with NMPP was discussed. Item was postponed until the November meeting when more information can be reviewed.
NEW BUSINESS:
Motion made by F. Priddy and seconded by J. McDonald to excuse J. Richardson from the September meeting. Roll call: Unanimous Ayes. Abstain: J. Richardson. Motion carried.
Employee evaluation on Assistant Utilities Superintendent Grier was reviewed.
Motion made by F. Priddy and seconded by T. Jones to increase Assistant Utilities Superintendent Grier’s wage to $14.00/hr. Roll call: Unanimous Ayes. Motion carried.
Jeff Tidyman informed the board that only one bid was submitted for the Library/Village Office building construction and recommended to rebid for an opening date in December.
Motion made by F. Priddy and seconded by J. Richardson to postpone accepting building construction bids until December when more bids can be submitted. Roll call: Unanimous Ayes. Motion carried.
Motion made by F. Priddy and seconded by J. McDonald to accept construction management services contract for CDBG program 18PW012. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and seconded by F. Priddy to approve drawdown #4 for CDBG 18PW012. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and seconded by J. McDonald to approve drawdown #5 for CDBG 18PW012. Roll call: Unanimous Ayes. Motion carried.
Special Conditions for 19WW001 were approved and signed by Chairman P. McDonald and attest by Clerk Hedrick.
Motion made by F. Priddy second by J. Richardson approve and sign the General Administration agreement for 19WW001. Roll call: Unanimous Ayes. Motion Carried.
A letter from David Blau with Miller and Associates was reviewed and discussed regarding a requested change order for the Scarber Street project.
Motion by J. Richardson and seconded by F. Priddy to deny the change order. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and seconded by J. McDonald to approve drawdown #5 for CDBG 17HO33085. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. Richardson and seconded by T. Jones to approve contract amendment request for CDBG 17HO033085 to extend the completion date from November 8, 2019 to August 17, 2020. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and seconded by T. Jones to approve Section 504 Self Evaluation and Transition Plan. Roll call: Unanimous Ayes. Motion carried.
Notification of Annual Audit Form was reviewed, approved and signed by Chairman P. McDonald.
Motion made by J. McDonald and seconded by F. Priddy to wave the three readings of Ordinance 199. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and seconded by J. Richardson to pass Ordinance 199 regarding Ordinance Violation tag system. Unanimous Ayes. Motion carried.
Motion made by J. Richardson and seconded by T. Jones to pass Resolution 481 regarding Municipal Citations. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and seconded by J. McDonald to pass Resolution 482 for certification of Street Superintendent. Roll call: Unanimous Ayes. Motion carried.
Chairman P. McDonald proclaimed the month of October as Domestic Violence Awareness month in the Village of Stratton.
Streets, Alleys, & Landfill Committee Report: Superintendent League discussed a new product he is trying out for patch street repairs.
Electricity Committee Report: Nothing new to report.
Water & Sewer Committee Report: Superintendent League updated the Board regarding the replacement of the damaged VFD at the water well. It should be repaired and back running as of the 22nd of October.
Finance Committee Report: Clerk Hedrick informed the Board that the tipping fees increased at the City of McCook transfer station.
Health & Welfare Committee Report: Another complaint was submitted regarding the overpopulation of feral cats. Superintendent League will again trap and relocate the cats to help reduce the population.
Park & Recreation Committee Report: Nothing new to report.
The meeting adjourned at 9:50 p.m.
The next regular meeting of the Village Board of Trustees will be held on Monday, November 18, 2019 at 7:00 pm at the Village Office.
