October 2020 Minutes
November 03, 2020
A meeting of the Stratton Village Board of Trustees was held on Monday October 19, 2020 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman P. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee F. Priddy, Trustee J. McDonald, Trustee T. Jones, Trustee J. Richardson, Superintendent K. League, Clerk T. Hedrick, Dale Schilke with Engineering International, and members of the Library board Roberta Loescher and Janet Felt.
The meeting was called to order at 7:00 pm.
OPEN FORUM
Superintendent League discussed some options of advertising for bids for ¾ ton or ½ ton pickup.
Motion by J. McDonald and second by T. Jones to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Motion Carried.
UNFINISHED BUSINESS:
Dale Schilke gave an update on the progress of the new Library and Village Office building. The glass doors should be in soon and the painters are currently working to finish up. Lighting is also currently being installed. Schilke will be going over a punch list with the construction company the week of November 9th and everything is currently on schedule to be completed by the November 15th deadline. Janet Felt informed the board that the shelving for the books is not planned to be installed until December 20th. There was discussion on when to do an official public opening for a ribbon cutting or open house. The board would like to do some sort of viewing or event in November with another event in January after the Library books are moved in. There will be more information available for the November board meeting so a date and details can be arranged.
NEW BUSINESS:
Motion made by T. Jones and second by J. McDonald to approve CDBG six month extension request on 18PW012. Roll call: Unanimous Ayes. Motion Carried.
Motion made by J. McDonald and second by J. Richardson to approve change order number 1 for Steele’s Roofing & Construction for 18PW012 to account for changes in electric floor box, exterior light fixture, exhaust fan and completion date. Roll call: Unanimous Ayes. Motion carried.
Motion made by F. Priddy and second by J. McDonald to approve drawdown #14 for 18PW012. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and second by J. Richardson to approve the signing of revenue certificates, Series 2020 to assist with funding the Library and Village Office building. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and second by J. McDonald to approve Resolution 490 authorizing the sell of Village properties at 311 Bailey and 502 Bailey. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and second by J. McDonald to approve Resolution 491 authorizing to sign municipal annual certification of program compliance form. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and second by T. Jones approving Addendum- standardized system of annual reporting Roads and Streets certification. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and second by J. McDonald to approve Notification of Audit Form. Roll call: Unanimous Ayes. Motion carried.
Superintendent League informed the board that the Village was awarded a grant from Nebraska Department of Health and Human Services Drinking Water Division for a Public Water System water Security Sub-Grant to complete GIS mapping throughout the community. Motion made by F. Priddy and second by J. McDonald to compete GIS mapping for the water system components. Roll call: Unanimous Ayes. Motion carried.
Streets, Alleys, & Landfill Committee Report: Nothing new to report.
Electricity Committee Report: Superintendent League informed the board that the State electrical inspector had been in contact with him regarding the property at 309 Hamilton. The inspector had contacted the home owner to inform him of the violation and the home owner agreed that the situation would be resolved this month. Superintendent League also discussed the electric savings from the past month using the new street lights that were installed on main street.
Water & Sewer Committee Report: Superintendent League informed the board that we are having problems with individuals turning their own water meters on and off. A letter will be send to the owner of the offending property as well as the individual completing the offence to remind them that they are not to tamper with the Village water meters in any way.
Finance Committee Report: Nothing new to report.
Health & Welfare Committee Report: Superintendent League has arranged for a trailer to use for the cleanup of the nuisance violation at 981 Railway and will begin the work as soon as able.
Park & Recreation Committee Report: The new park mower that was purchased should be delivered this coming week.
Chairman P. McDonald declared the meeting adjourned at 8:15 p.m.
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Peggy McDonald, Chairperson
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Tara Hedrick, Village Clerk
The next regular meeting of the Village Board of Trustees will be held on Monday November 16, 2020 at 7:00 pm at the Village Office.