August 2019 Minutes
August 26, 2019
August 19, 2019
A meeting of the Stratton Village Board of Trustees was held on Monday August 19, 2019 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman J. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee J. Richardson, Trustee F. Priddy, Trustee J. McDonald, Trustee T. Jones, Superintendent K. League, Clerk T. Hedrick, Dale Schilke and Jeff Tidyman with Engineering International, Crissy Latta, Jan Felt, John Richardson, Joyce Cushing and Penny Jolly.
The meeting was called to order at 7:03 pm.
OPEN FORUM: Trustee Priddy communicated to the board the concern of customers contacting board members individually. She stated that she encouraged the individual to complete a complaint form or come to the Village Board meeting to address the board as a whole. Trustee Priddy wanted to remind everyone that board members could not make decisions and actions independently and that the situations needed to be addressed together. Clerk Hedrick will be contacting the individual to direct them to the correct resources and process that the Village Board must follow.
Motion by T. Jones and second by J. Richardson to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Absent- J. McDonald. Motion Carried.
UNFINISHED BUSINESS:
Motion by F. Priddy and second by J. Richardson to approve building permit for 612 County Ave. Roll call: Unanimous Ayes. Absent- J. McDonald. Motion carried.
Dale Schilke and Jeff Tidyman with Engineering International reviewed final plans for the proposed Library and Village Office. GSI will have the geotechnical report returned later this week then they will be able to finalize plans for location within the lot and complete site preparation that is needed. The interior design of the Library was discussed as well as some of the aesthetics of the lighting and ceilings. Engineering International will be back at the next month’s meeting with choices for color patterns and other design choices.
Trustee J. McDonald arrived at 7:40 pm.
Several dog complaints at 305 Hamilton were discussed. Village Ordinances were reviewed. The owner of the dog was present and options were discussed with the owner. Motion made by F. Priddy and second by T. Jones to allow the dog owner until Friday the 23rd to put up an enclosure to contain the dog on the property. If the dog is not contained by this date or found to have not been properly contained at any future date then the dog will be impounded and disposed of. Roll call: Unanimous Ayes. Motion carried. The dog owner was in agreement and Superintendent League will be inspecting the enclosure on the 23rd.
NEW BUSINESS:
Rural trash rates were discussed. Rates of other solid waste companies in the area and operating costs for the Village of Stratton were discussed. The board felt that in order to be able to continue to provide this service for the rural customers the rates must be increased. Clerk Hedrick will be contacting the effected customers to inform them of the change and a new rates resolution will be voted on at the next regular board meeting.
Motion made by J. McDonald and seconded by T. Jones to approve the local match for Hitch and Hay public transport. Roll call: Unanimous Ayes. Motion carried.
Superintendent League informed the board of the efforts put forth to educate the public of backflow prevention and the importance of everyone being attentive to the issue to prevent contamination of the public drinking water.
Motion made by J. McDonald and seconded by J. Richardson to close a section of Bailey Street for the Fall Festival. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and seconded by J. Richardson to approve Special Designated liquor license for Stratton Recreation Club. Roll call: Unanimous Ayes. Motion carried.
Motion made by T. Jones and second by J. McDonald to approve drawdown #4 on 17HO33085 for rehab cost for owner occupied rehabilitation project. Roll call: Unanimous Ayes. Motion Carried.
Drawdown for the public works project is postponed for the next regular board meeting due to paperwork not ready for submittal.
Motion by T. Jones and seconded by J. McDonald to approve Resolution 476 stating: Be it resolved that the Village Board Chairperson of Village of Stratton is hereby authorized to sign the attached Municipal Annual Certification of Program Compliance form. Roll call: Unanimous Ayes. Motion carried.
The Board discussed an option for shared resources with area municipalities for electrical repairs and services. There is a meeting on Thursday of this week organized by NMPP representative. We will be sending employee and board member representatives to the meeting to gather more information and communicate to the rest of the Board.
Streets, Alleys, & Landfill Committee Report: Superintendent League discussed armor coating that will take place next month.
Electricity Committee Report: Superintendent informed the Board that a suitable bucket truck has been located and should be making a purchase in the near future. A power line that was repaired was reviewed and the responsible company will be invoiced.
Water & Sewer Committee Report: Need for updates to water mains were discussed.
Finance Committee Report: Nothing new to report.
Health & Welfare Committee Report: Nothing new to report.
Park & Recreation Committee Report: Nothing new to report.
The meeting adjourned at 9:04 p.m.
The next regular meeting of the Village Board of Trustees will be held on Monday, September 16, 2019 at 7:00 pm at the Village Office.
