June 15, 2020 Minutes
June 18, 2020
A meeting of the Stratton Village Board of Trustees was held on Monday June 15, 2020 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman P. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee F. Priddy, Trustee J. McDonald, Trustee J. Richardson, Trustee T. Jones, Superintendent K. League, Clerk T. Hedrick, Deputy Clerk Dolores Burk, Dale Schilke with Engineering International, and members of the public Deb and Charles Clingan.
The meeting was called to order at 7:00 pm.
OPEN FORUM
No public comments were made.
Motion by J. McDonald and second by F. Priddy to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Motion Carried.
UNFINISHED BUSINESS:
An update was given from Dale Schilke with Engineering International regarding the Library/Village Office building that is being constructed at 409 Bailey. There was damage to the trusses and the north wall due to high winds for three days. The manufacture will be certifying the trusses still standing and will be sending replacements for the ones needed. The current schedule shouldn’t be effected and the deadline for the project remains the same. Schilke stated that they have been overseeing the construction and everything has been going well. Chairman McDonald spoke about the current status of obtaining a loan and grant with USDA funds. Clerk Hedrick and Chairman McDonald will continue to work on this.
NEW BUSINESS:
Motion made by J. McDonald and seconded by J. Richardson to approve Drawdown 10 for 18PW012. Roll call: Unanimous Ayes. Motion carried.
Motion made by J. McDonald and second by J. Richardson to approve building permit for 806 Bailey. Roll call: Unanimous Ayes. Motion Carried.
Motion made by J. Richardson and second by T. Jones to approve building permit at 707 Hamilton. Roll call: Unanimous Ayes. Abstained: P. McDonald. Motion carried.
Motion made by F. Priddy and second by J. McDonald to approve removal of a portion of sidewalk on Hartford Street due to safety issues with the homeowners being responsible for the removal. Roll call: Unanimous Ayes. Motion carried.
Motion made by F. Priddy and second by J. McDonald to approve to split the lot listing 1st Addition Stratton, Block 1, S15’ Lot 2 & all of lot 3, Hitchcock County, 407 Boyle Street as 80’ on the west and 60’ on the east of said lots. Roll call: Unanimous Ayes. Abstained P. McDonald. Motion carried.
It was agreed to allow deposit certificate 141867 renew for another year at the updated interest rate.
Superintendent League stated that there is need for purchasing a voltage meter for testing electrical lines. Prices and uses where discussed. Motion made by F. Priddy and seconded by T. Jones to purchase a new voltage meter at the cost of $1500 or less. Roll call: Unanimous Ayes. Motion carried.
Streets, Alleys, & Landfill Committee Report: Superintendent League stated he would like to move forward with armor coating on Scarber Street.
Electricity Committee Report: There have been some staffing changes with SWPPD was there was discussion on how this may affect the Village. Superintendent League discussed a service for a trailer that may need added. Superintendent League informed the board that there was a tree limb that has caused further damage to a pole that had already been on the list to be replaced. Service for this residence will be moved to the alley and the home owner will be informed and arrangements will be made.
Water & Sewer Committee Report: Nothing new to report.
Finance Committee Report: Current insurance was discussed. Funds for the new building project were discussed.
Health & Welfare Committee Report: There is concern over residents turning their water on or off at the Village meter pit. The board directed Clerk Hedrick to look into creating a fine schedule for violation of the ordinance. There was also discussion of completing the connections for shut offs and reconnects. Currently overtime charges start after 4pm this doesn’t leave time to actually complete the service. The board would like to change the cutoff time to 3pm and eliminate the overtime with the exception of emergencies or safety issues.
Park & Recreation Committee Report: Nothing new to report.
The meeting adjourned at 9:01 p.m.
The next regular meeting of the Village Board of Trustees will be held on Monday June 15, 2020 at 7:00 pm at the Village Office.
