November 2020 Minutes
November 18, 2020
A meeting of the Stratton Village Board of Trustees was held on Monday November 16, 2020 at 7:00 pm CT at the Village Clerk’s Office. Notice of the meeting was posted and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the office wall, and Chairwoman P. McDonald directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session. Present: Chairwoman P. McDonald, Trustee F. Priddy, Trustee J. McDonald, Trustee T. Jones, Superintendent K. League, Clerk T. Hedrick, Dale Schilke with Engineering International, members of the Library Board Roberta Loescher and Janet Felt, and member of the public Louis Hoak.
The meeting was called to order at 7:04 pm.
OPEN FORUM: No comments were made.
Motion by T. Jones and second by F. Priddy to approve the previous minutes, treasurers’ report and claims. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion Carried.
UNFINISHED BUSINESS:
Schilke gave an update on the progress of the new Library and Village Office building. The completion date was set for November 15, 2020. At this time Schilke stated they have not met the criteria for substantial completion.
Motion made by F. Priddy and second by J. McDonald to recess at 7:10 pm. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion Carried.
Chairman P. McDonald called the meeting back to order at 7:55 pm.
Items that needed changed or repaired and all the items left to be completed at the building were discussed. Schilke will forward the list to Steele Construction and monitor the progress during the coming week.
Superintendent League informed the board that there were no bids received regarding the bid requests for a vehicle. He will research into state purchasing contracts and dealership prices.
NEW BUSINESS:
Motion made by J. McDonald and second by T. Jones to execute lease documents regarding ground lease with USCOC Nebraska/Kansas, LLC. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
An offer of $5000 to purchase the Village property at 311 Bailey was reviewed and discussed. Motion made by J. McDonald and second by T. Jones to counter offer with a purchase amount of $30,000. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion Carried.
An offer of $5000 to purchase the Village property at 502 Bailey was reviewed and discussed. Motion made by J. McDonald and second by F. Priddy to counter offer with a purchase amount of $30,000. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion Carried.
The board reviewed and considered adopting a new Library Reserve Fund policy required by the Daugherty Foundation Grant Program. Motion made by T. Jones and second by J. McDonald to adopt the proposed Library Reserve Fund Policy as presented. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
Review and discussion of Robert B. Daugherty Foundation Grant Agreement. Motion made by J. McDonald and second by F. Priddy to approve the agreement. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
Motion made by T. Jones and second by J. McDonald to approve drawdown #15 for CDBG 18PW012. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
Motion made by J. McDonald and second by T. Jones to approve drawdown #5 for CDBG 19WW001. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
Motion made by J. McDonald and second by T. Jones to renew time deposit certificate 141042 for another eight months. Roll call: Unanimous Ayes. Absent: J. Richardson. Motion carried.
Streets, Alleys, & Landfill Committee Report: Nothing new to report.
Electricity Committee Report: Nothing new to report.
Water & Sewer Committee Report: Bids will be opened regarding the Wastewater project on December 16, 2020 and Miller & Associates will have a recommendation available for the board to consider at the December 21, 2020 regular board meeting.
Finance Committee Report: Nothing new to report.
Health & Welfare Committee Report: Nothing new to report.
Park & Recreation Committee Report: Superintendent League informed the board that the new park mower has been delivered.
Chairman P. McDonald declared the meeting adjourned at 9:57 p.m.
Peggy McDonald, Chairperson
Tara Hedrick, Village Clerk
The next regular meeting of the Village Board of Trustees will be held on Monday December 21, 2020 at 7:00 pm at the Village Office.
